Registration Terms & Conditions Waiver Form
Lotus Creative LLC
This document outlines what Lotus Creative LLC agrees to provide when you sign up for a tour, and what you agree to do in return. This information is very important, please read it carefully.
Current tour prices are listed on the website corresponding to each tour when possible. Due to currency fluctuations, cost increase and situations out of our control tour prices may change without notice at any time. Tour participants who already registered for a tour will not be affected by any price changes.
Included in the price of the overnight tours:
- All accommodations
- All transportation during included group activities as per itinerary
- Transfers between the airport and the hotel on arrival and between the hotel and the airport on departure. If you arrive early or stay after the tour your transfers may not be included.
- A full time tour leader and expert in-country tour guide at certain locations
Included in the price of the walking tours:
- Sightseeing as per itinerary
- A tour leader
All prices quoted include the cost of the tour operator planning, and operation. Tour prices DO NOT INCLUDE: airfares and airport taxes, laundry charges, telephone calls, room service charges, mini-bar charges, all items of personal nature. Travel, accident, baggage, health, or life insurance policies, tips for guides and drivers are not included in the itinerary, private excursions, recreational activities not mentioned in the itinerary, optional activities, passport and/or visa when applicable.
ADDITIONAL EXPENSES INCURRED AS A RESULT OF DELAY, CHANGE OF SCHEDULES, ILLNESS, WEATHER, STRIKES, HOSTILITIES, QUARANTINE, GOVERNMENT REQUISITION OF HOTEL SPACE, OR ANY OTHER REASONS BEYOND THE CONTROL OF LOTUS CREATIVE LLC, SHALL BE BORNE BY THE PARTICIPANT.
Single supplements are available on a limited basis at additional cost for overnight tours.
Roommates: The Tour Organizers will attempt to match you with a roommate based on age. If the Tour Organizers match the Participant with a roommate whom the Tour Participant deems unsuitable, then the Tour Participant must either try and change roommates on her own or simply accept the current roommate and make the best of it. There will be no refunds for complaints about roommates, and if any Tour Participant cancels the tour because of a roommate, there will be no refund. We try to match you up the best we can but cannot promise to guarantee as to companionship.
Baggage: We recommend that Tour Participants take along a carry-on bag as per airlines restrictions and include any needed toiletries, medications a change of clothes or anything else you simply can’t’ live without for 24-48 hrs in case of baggage loss or delay. Baggage is carried at owner’s risk and baggage insurance is strongly recommended. We are not responsible for baggage loss/delay due to airline error.
Health: Lotus Creative LLC includes a lot of walking, stairs, and standing while sightseeing. All Tour Participants should be prepared to walk on uneven surfaces, including steps, during days on which excursions are scheduled. If you have any concerns regarding your physical ability to participate in the tour, we strongly recommend that you consult your physician before signing up. Any pre-existing physical, mental, or emotional disability that may require attention or treatment must be reported in writing prior to the beginning of a tour. Tour Participants who require any form of assistance must be accompanied by a helper who is capable of and totally responsible for providing such assistance. The group’s itinerary will not be adjusted for people who are not able to keep up with the rest of the group. On the day the tour begins, or any day thereafter, if you leave the tour for an, unforeseen medical or family emergency, money will be refunded, “ONLY” if you have purchased “trip insurance” then the terms of that policy will apply and the insurance company would be responsible for any refund as per the policy. Lotus Creative LLC is not responsible for any refunds for a trip interruption or delay of your own cause. The minimum age for participants is 18. There is no maximum age; however you must be able to keep up with the pace of the group.
Travel Insurance: Is not included in the overnight tour price and mandatory to participate. We recommend World Nomads. Proof of coverage must be emailed to Lotus Creative LLC prior to final payment.
Travel documents and Visas: Overnight Tour Participants are required to have a valid passport and a visa, if necessary. Incomplete documentation will result in the airline and airport authorities refusing permission to enter the country. The Tour Organizers will not arrange for passports or visas and will not be held liable for any irregularities caused due to improper documentation. Each Participant is responsible for determining specific passport and visa requirements in the Participant’s country of origin and for obtaining the necessary documents prior to departure. Passport must be valid for at least 6 months beyond the anticipated tour date
Tour itineraries are subject to change: Due to unexpected circumstances, we reserve the right to cancel, change or substitute an activity or a service. During local or national holidays abroad, certain facilities such as museums, sightseeing tours, and shopping may be limited. Uncompleted portions of the tour itinerary are not cause for refund.
Waiver of responsibility: Lotus Creative LLC and its representatives (“Tour Organizers”) are making all ground arrangements pertaining to the Tour, including, but not limited to, hotel and restaurant reservations, sightseeing and side trips, subject to the condition that the Tour Organizers will not be held liable to injury, death, delay, theft, damage, or irregularities, however caused. Tour Organizers will take no responsibility or liability for: 1. injury, loss, or damage to persons or property, including luggage. 2. Additional expenses resulting from changes in exchange rates, tariffs, or schedule. 3. The act or default of any company or person engaged in conveying the Tour Participants, or in carrying out the arrangements of the Tour, or otherwise. 4. Additional expenses incurred or due to sudden sickness, weather conditions, strikes, or other causes or acts of God. 5. Losses due to cancellations.
Tour Payments: To reserve space on any overnight tour, a deposit of $500.00 per person per tour is required at the time of booking. No reservation is considered confirmed until the deposit is received by Lotus Creative LLC. The deposit is part of the final payment which must reach us no later than 60 days prior to the start of the tour. Returned checks will incur a fee of $25.00 For all deposits and tour payments, we accept personal checks, Visa, Master Card, Amex through PayPal. Missing the final payment deadline may result in being removed from the tour.
Cancellations and refunds: The overnight tour deposits are not refundable if you cancel for a non-insured reason. All cancellations must be sent in writing via email. Do not consider a cancellation received and effective until you get a cancellation confirmation.
Tour Cancellation: Although we do our best to avoid this, it may occasionally become necessary for Lotus Creative LLC to cancel any tour due to insufficient sign-up or any other cause. We recommend not purchasing your air until 60 days prior to departure unless you have been informed otherwise that the tour is a definite go. If a tour is cancelled due to low enrollment, you will be notified at least 60 days in advance of the tour departure date. In this case, your entire payment will be refunded to you within fourteen days after the tour cancellation. Refund of payments made constitutes full settlement, and releases Lotus Creative LLC from any further liability. We are not responsible for any additional expenses incurred by tour members preparing for a canceled tour, such as nonrefundable airline tickets, travel insurance cost or passport fees. If a tour is cancelled due to a natural disaster, strike, or other event outside our control, we cannot guarantee the 60 days’ notice.
Loss & Liability: Lotus Creative LLC mandates all tour Participants to purchase Travel Insurance to cover additional costs (airline tickets, loss of luggage, trip delay or tour cancellation, personal accident, medical evacuation, etc.). We assume no liability for the safety of any Participant while in transit or during the tour. Lotus Creative LLC is not responsible or liable for loss, damage or theft of luggage or personal injury, accidents or illness while on tour nor for any type of trip interruption.
Photographs: Representatives of the Tour Organizers may be photographing the Tour. The Tour Organizers reserve the right to publish any such photographs without obtaining further consent from any Participant. Each Participant releases the Tour Organizers and its representatives from any liability in connection with any such use of such photographs.
Leaving the tour: The Tour Organizers reserve the right to accept, decline, or retain any person as a Participant at the Tour at any time without liability and without any obligation to pay a refund or any other amount whatsoever. The Tour Organizers take no responsibility or liability for any Participant who leaves the Tour prior to its conclusion or for any activity undertaken by any Participant that is not included on the Tour itinerary. There will be no discounts or refunds for any Tour Participant who temporarily leaves the Tour and then returns to the Tour later. We at LOTUS CREATIVE LLC ask all our guests to conduct themselves in a mature and courteous manner while on tour. If a guest becomes unruly, argumentative or drunk beyond control and interrupts the tour or other guest in any way it is our right to call this person aside and issue a formal warning. If this behavior becomes consistent and creates a problem for other guest LOTUS CREATIVE LLC reserves the right to ask the participant to either leave the tour early, get her own room at her own cost if she has a roommate who has been interrupted due this behavior or take any all necessary action to protect the health, safety and well-being of the other travelers. Any such action taken that result in additional cost shall be the sole responsibility of the guest who has created the issue. This is to protect all guests and assure them of a comfortable and enjoyable travel experience.
Special Requests: We will advise hotels of any special requests of Tour Participants, provided we receive the request at the time of booking. However, we cannot guarantee all requests.
PERSONAL RESPONSIBILITY: I am entirely responsible for my own personal safety, health, and mental, physical, emotional, and general well-being during and after the Tour. I release Lotus Creative LLC and its representatives and any of their employees, assistants, and affiliates of any liability for any injuries or damages mentally or physically I or any of my family members might incur during or after the Tour. I understand that no health insurance or travel insurance will be provided by the Tour Organizers.
I have read, understood, and fully agree to the foregoing TERMS AND CONDITIONS. I release Lotus Creative LLC and its representatives from all responsibility and liability.
THIS IS A WAIVER AND RELEASE OF LIABILITY. I HAVE READ THE ENTIRE CONTENTS OF THIS DOCUMENT. I UNDERSTAND THAT I HAVE CEDED SUBSTANTIAL RIGHTS BY AGREEING TO THE PROVISIONS IT CONTAINS. By continuing to take part in Lotus Creative tours. I indicate my voluntary agreement to the provisions of this waver and Release of Liability. Participation in the tours by a person under the age of 18 years is an indication that a parent or legal guardian of the person taking part has read and consented to this waiver in addition to the person taking part.
Payment of deposit or full payment shall be deemed as consent by the Tour Participant to the above Terms and Conditions.
Last Updated: Jan 27, 2018